About Job

About The Organization

Stack’s Bowers Galleries conducts live, Internet and specialized auctions of rare U.S. and world coins and currency and ancient coins, as well as direct sales through retail and wholesale channels.
Stack’s Bowers Galleries is dedicated to fulfilling the total buying and selling needs of the numismatic community. Our nine-decade legacy of achieving dynamic results and record-breaking prices guides our unwavering commitment to serve novice and expert collectors and enthusiasts, as well as industry professionals. Through our unparalleled list of services, incomparable customer support, and industry leading technology, Stack’s Bowers Galleries provides every client the opportunity to achieve their numismatic goals through live and Internet auctions, retail and wholesale buying and selling, financial backing, and numismatic expertise.

Category

Auction Production

Description

The Auction Production Associate will provide support for all aspects of producing and implementing our auctions. Auction Production Associates are responsible for data entry, physical organization of products, and support during live auction events. An ideal candidate will be organized, reliable, punctual and must be flexible with scheduling and potential daily or weekend overtime as needed.

Essential Job Duties/Responsibilities:

• Understand basic auction production knowledge to ensure accurate inventory handling and execution.
• Use proprietary software to process and manage auction inventory which may include but not limited to purchase orders and transfers.
• Organize inventory within the main and C&A vaults to optimize space utilization and facilitate efficient retrieval. Implement and adhere to systematic labeling or shelving systems to ensure easy identification and access to items for different steps in the auction production process.
• Maintain accurate records of auction inventory in proprietary systems and auction production spreadsheets in Excel, including box numbers, quantities, and location.
• Regularly reconcile physical inventory counts with recorded inventory levels to identify discrepancies in each auction. Investigate and resolve any discrepancies through thorough auditing and investigation.
• Label, order, and package auction lots for viewing and shipping to various viewing venues. Requires proper placement, organization, accuracy, and execution to meet deadlines.
• Represent online bidders during the live auction. Properly communicate and accurately close and navigate live and internet-only auctions.
• Provide support to our cataloging or client service teams or consignment directors by addressing inquiries related to inventory location, lot viewing, order pick-ups, mail inspections, etc.
• Work collaboratively with colleagues in wholesale, consignments, marketing, accounting, and other departments to achieve company objectives and deliver exceptional auction lot organization and effectively execute live and internet-only auctions.

Required Skills/Proficiencies:

• Associate degree or equivalent preferred
• Previous customer service or data entry experience preferred
• Ability to read and comprehend instructions and correspondence; ability to write correspondence
• Microsoft Office – Excel and Word advanced proficiency required
• Active listening skills
• Strong communication skills including the ability to communicate in a professional manner

Full-Time | $22.00 – $24.00/hr | On-site – Costa Mesa, CA

Schedule:

• Monday to Friday, 8:30am–5:00pm
• Overtime as needed
• Weekend availability required

Perks & Benefits:

• Health, vision, dental, and life insurance
• 401(k) with company match
• Paid time off
• Flexible spending account
• Bonus pay

You’ll join a collaborative and supportive team in a company that values great service, teamwork, and attention to detail. Whether you’re managing vault inventory or representing online bidders at a live auction, your work matters and is seen.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.