About Job

About The Organization

Stack’s Bowers Galleries conducts live, Internet and specialized auctions of rare U.S. and world coins and currency and ancient coins, as well as direct sales through retail and wholesale channels.

Stack’s Bowers Galleries is dedicated to fulfilling the total buying and selling needs of the numismatic community. Our nine-decade legacy of achieving dynamic results and record-breaking prices guides our unwavering commitment to serve novice and expert collectors and enthusiasts, as well as industry professionals. Through our unparalleled list of services, incomparable customer support, and industry leading technology, Stack’s Bowers Galleries provides every client the opportunity to achieve their numismatic goals through live and Internet auctions, retail and wholesale buying and selling, financial backing, and numismatic expertise.

Category

Administration

Description

The Administration role supports the administrative functions of our numismatic operations. This position involves handling various administrative tasks related to consignment processing, auction coordination, shipping & receiving, and client communication.

Essential Job Duties/Responsibilities:

• Assist with the intake and processing of consignments, including logging items into the inventory system, generating documentation, and coordinating with the cataloging team.
• Ensure the accurate and timely recording of consignment details, including item descriptions, condition assessments, and consignor information.
• Maintain organized records of consigned items, tracking their movement throughout the consignment process.
• Support the auction coordination team in preparing for upcoming auctions, including scheduling, logistics coordination, and administrative tasks.
• Assist in the preparation of auction catalogs, proofreading listings, verifying information accuracy, and formatting content according to company standards.
• Coordinate with shipping and logistics partners to facilitate the transportation of auction items to and from the auction site.
• Serve as a point of contact for clients, responding to inquiries, providing updates on consignment status, and addressing any concerns or questions in a timely and professional manner.
• Assist with client registrations, bid placements, and payment processing during auction events, ensuring a seamless and positive experience for participants.
• Maintain confidentiality and discretion when handling sensitive client information and transactions.
• Provide general administrative support to the numismatic department, including data entry, file organization, correspondence drafting, and other clerical tasks as needed.
• Assist with inventory management, conducting periodic audits, reconciliations, and updates to ensure accuracy and completeness of records.
• Collaborate with cross-functional teams, including finance, marketing, and operations, to support departmental goals and initiatives.

Required Skills/Proficiencies:

• Attention to detail and Time management.
• Computer programs: Office 365, Word, Excel, Internet Navigation, Internal System Navigation and Word Processing.
• Effective communication skills, both verbal and written, with the ability to collaborate seamlessly within all employees and customers.

Part-Time: $23.00 – $26.00/hr

Perks & Benefits:

Equal Opportunity Employer. Candidates must be authorized to work in U.S. Thorough background check. This is a full-time position. No recruiters.